Email; Oracle.Supplier.Information@southyorks.pnn.police.uk

Fax: 0114 2963812

Tel: 0114 2963876

Dear Supplier/Contractor

INTRODUCTION

During 2011 South Yorkshire Police will be moving to an electronic Purchase Ordering and Invoicing system. This change will have the benefits of faster ordering and invoice payment and a higher level of security in the process.

To enable us to do so there is certain information you need to provide to us and we are also taking this opportunity to update, if necessary, some of the information and data we hold on all our suppliers.

WHAT WILL THIS MEAN FOR MY ORGANIZATION/COMPANY?

We are still early in the design process but once fully implemented we expect to automate as much business as possible with our Suppliers. However as we are committed to dealing with suppliers of all types and sizes we will explore all possible methods of communication.

Before the Switchover, you will receive formal notification from us and until then please continue with all present arrangements.

IMMEDIATE ACTION REQURIED FROM YOU

Please complete and return to us (electronically if possible) a Current Supplier Form. Instructions on how to do so are below.

It is available at; http://www.southyorkshire.police.uk/scm/ChangestothePurchasetoPaySystem as an MS Excel spreadsheet. (If you are unable to get this direct link to work, just copy it into your browser). If you complete the form electronically, send the form back (electronically) to the above email address.

If you cannot access the website to complete the Form or send it back via email, we have enclosed a paper version of it along with this letter. This is for handwritten completion and return by Fax; to the number above or by post; to FAO Kirsty Fletcher, Oracle Procurement Team, Hayes House, Kenyon Street, Sheffield S1 4BD.

It is important you complete all the boxes of the Current Supplier Form and in the required format of the spreadsheet (i.e. please ensure it remains in this MS Excel format) i.e. Please do not scan it or turn it into a PDF before you return it. If you are completing the Form by hand, please state yes or no or not appropriate against the relevant question(s). Please USE CAPITAL LETTERS AT ALL TIMES

If you have any questions during completion of the Form, please either, email them to Oracle.Supplier.Information@southyorks.pnn.police.ukor fax FAO Angela Don on the above number. As we have a large number of suppliers we would ask you not to telephone unless that is the only method you have available.

A Blank Current Supplier Form is not protectively marked. However, on completion by you it automatically becomes a Restricted – Commercial document.

You are reminded that you must declare the details being supplied by you to South Yorkshire Police are by an authorised person who is able to supply us with the information on behalf of your organization and you are content for us to use the information for the purposes as outlined in this letter.

Thank you in anticipation

Yours sincerely

 

 

Angela Don,

Oracle ePurchasing and iProcurement Project Manager

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