Senior Command Team - 3 November 2008
Minutes of the Senior Command Team Meeting Monday 3 November 2008 Present CC Meredydd Hughes (Chair) DCC Bob Dyson DF Nigel Hiller ACC Andy Holt ACC Max Sahota ACC Mark Whyman Declaration(s) of Interest 367. There were no declarations of interest. Presentations 368. None Standing Items 369. Minutes from SCT Meeting 20 October 2008 *Restricted* The minutes were approved as a true and accurate record. 370. Action Schedule The action schedule was discussed and will be updated by the SCT Corporate Support Assistant. 371. Portfolio Issues DCC Dyson DF Hiller
ACC Holt ACC Sahota ACC Whyman 
- CPS are still wanting a December deadline but this is unlikely for SYP on a number of grounds, predominantly local infrastructure and arrangements. Will emphasise to CPS that SYP will not be in a position to go live in December. Paper to come to SCT in December
- LCJB ‘New Ways of Working’ – LCJB been interviewed under programme of ‘New Way of Working’ which is reforming how LCJBs work. ACC Whyman to take some issues to planning days with LCJB scheduled for the end of the year.
372. Force Performance
ACC Holt briefed SCT on current Force performance.
Decision Papers 373. Armed Surveillance Capability *Restricted* This item was taken in closed session. 374. PROMIS Review The report put forward the following recommendations:- DF Hiller commented that installing GRS was the only way the Force could have a duty management system at the present time, other systems would cost significantly more and agreed to support ISD with costs of £50,000. ACC Holt said that if clerks were needed to input data on the system, to ensure that costs for them are built in. SCT agreed that the Implementation Team needed to be established and the work progressed, but there may be implementation issues later which will need to be addressed. Paper agreed. ACTION 375. Strategic Development of SYP Custody Estate ACC Whyman outlined that on 19 May 2008 the SCT agreed a paper explaining the reasoning behind why Criminal and Justice Administration Department (CJAD) was not in a position to finance any proposed new custody facilities from anticipated departmental savings. The action set by the SCT as a result of the discussion was for further work to be conducted around the feasibility of extending or amending the current estate, accurate costing for a new build, and to report on links between SYP custody development and the Regional Custody project. He said that that work had now been carried out and CJAD Command Team would recommend that consideration is given by the SCT to the following; 1. The viability of the Force funding a new 72 cell custody facility for Sheffield within the next 3 to 5 years, to be constructed in line with a regionally agreed design and procurement arrangements 2. If recommendation 1 is considered viable that this is allied to a programme of rationalisation which will result in the current Sheffield estate being decommissioned. SCT considered the operational benefits a centralised suite would bring, and after discussion agreed that the provision of a new custody facility for Sheffield should be pursued. ACTION: ACC Whyman 76 SYP 3 Year HR Plan Update ACC Whyman outlined that the purpose of this report was to provide an update and seek SCT approval of the Force 3 Year HR Plan 2008-11. SCT approved the plans, but requested that all changes be presented to SCT quarterly, and from the start of the new financial year every month, to link in with the Budget Monitoring Report, which is presented to SCT on a monthly basis. It was agreed that District Commanders should be asked be ensure that when they want to move ranks of Chief Inspector and above, SCT approval should be sought in the first instance. ACC Holt said he would take this request to District Commanders. ACTION: ACC Whyman and ACC Holt 377. Review of Force Change Management Process ACC Whyman said this report was intended to brief members of the Senior Command Team on the proposal to maximise the capability of South Yorkshire Police to best respond to emerging strategic issues and to provide tactical advice and project management support to BCU’s by 31st March 2009. The report put forward the recommendation that SCT support the proposed project: SCT welcomed the paper produced by senior management within CSD which stimulated a wide ranging debate over the structure of the departments identified. On balance SCT felt that this needed to be a wider, focussed review of Force supporting departments and change management process. DCC Dyson was tasked with bringing forward proposals, specifically that the role of CSD and BCD in relation to territorial districts needs to be reviewed, and the shared knowledge management available on which to make decisions needs to be better understood and more clearly consolidated. ACTION DCC Dyson 378. SCS Overspend ACC Sahota outlined that this report had been requested by DF Hiller and was submitted to brief the Senior Command Team on the current position with the SCS devolved revenue budgets, which at the end of September were projecting a year-end overspend of £171,000. DF Hiller referred to a paper submitted by the Business Manager which gave a comprehensive explanation why the SCS was overspending, however he expressed concerned that the department did not seem to be taking measures to reduce the overspend. ACC Sahota outlined that the Department Head had in fact put some measures in place in an attempt to bring the overspend down, however he said that SCS feel that their initial budget allocation is not sufficient. This would need their growth bids to be reviewed. SCT received and noted the paper and agreed that ACC Sahota, DF Hiller and Chief Superintendent Talbot should meet to discuss issues. [Secretary’s note – meeting arranged for 17 November 2008] 379. Selection of Fabric Based Clothing *Restricted* This item was taken in closed session. Discussion/Information items Papers to Review Community Affairs Committee - 7 November 2008 380.1 Quality of Service Commitment 380. Police Authority Reports
Approved Approved
Performance Committee - 21 November 2008 380.2. NSIR Baseline Review Approved 381. Audit Reports 381.1. Internal Audit Report - Specialist Crime Services Noted. Issues raised in this report to form part of the discussion to take place regarding the SCS Overspend (item 378) Standing Items A paper be prepared for Business Support Committee to give an update on the 3 Year HR Plan 383. Notification to the Force No issues. 382. Notification to the Police Authority
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