Minutes of the Senior Command Team Meeting
Monday 29 June 2009

Present:

CC Meredydd Hughes (Chair)
DCC Robert Dyson
DF Nigel Hiller
DCC Andy Holt
ACC Max Sahota
ACC Mark Whyman

175. Declaration(s) of Interest

There were no declarations of interest.

Presentations

176. Force Property and File Storage Project.

Det Supt Richard Fewkes, Ms Rachel Hayes, Sheffield Business Manager and Ms Nicola Hardy, Record Manager, Professional Standards, gave a presentation on the Force Property and File Storage Project which gave the results of a review commissioned by DCC Dyson in January 2009. The review was prompted as a result of growing concerns in relation to the manner in which the Force currently manages property and the increasing risk of compromise as a result of the inability to meet ever increasing demand of storage.

Det Supt Fewkes also presented a paper to accompany his presentation which put forward 14 recommendations in relation to the way forward. SCT agreed recommendations 1 and 2 - that a Force Lead be identified, (this will be ACC Whyman) and that CJAD would become owner of the property policies. It was further agreed that ACC Whyman would advance the remaining recommendations.

CC Hughes thanked Richard, Rachel and Nicola for the work they had done in carrying out the review.

Action ACC Whyman

Standing Items

177. Minutes from SCT Meeting 15 June 2009

The minutes were approved as a true and accurate record.

178. Action Schedule and Work Programme

The action schedule was discussed and will be updated by the SCT Corporate Support Assistant.

179. Portfolio Issues

CC Hughes

• Wished to formally record his thanks to the team who put together Operation Oxidation which was a Regional dive and multi-force/multi-agency body recovery exercise. He said it was impressive to see and had received excellent feedback from public and the media.

• PC Craig White, the Children and Young Persons Officer at Rotherham, has been awarded runner-up for a National Crime Beat Award. The event is to take place in London on 23 September 2009.

DCC Dyson

• WFM Project Management and Mobile Information Project Management to be combined
• Resilience Project through WFM - to be discussed at Ops Commanders 30.6.09
• Any problems surrounding VOIP to be reported to DCC Dyson for Business Continuity purposes
• DCC Dyson informed SCT that at the recent Professional Standards Committee he had taken a decision to remove the facility to e-mail direct from Multi Functional Devices to external e-mail address. There is no e-mail audit trail provided by the MFD and this decision will ensure that there is no accidental, or deliberate, transfer of sensitive information to a third party.

DF Hiller

• Presented a draft Police Authority paper on the Training School which was discussed and amendments proposed. ACC Sahota and ACC Whyman to amend the paper and DF Hiller to provide costs. It was agreed that that ACC Whyman would be lead on the Training School Project Board and ACC Sahota would be lead on Covert Building and Moss Way Project Boards.
• Has been co-opted back onto the CIPFA Council

ACC Holt

• Update on Operation Oasis

ACC Sahota

• HMIC Inspection into Protect taking place 2 and 3 July 2009
• Update on the Creation of an Adult Rape Victim Unit

ACC Whyman

• Gave details of meeting with the Health and Safety Executive regarding the policy surrounding management of contractors
• Update on Streamline process - launch across all four Court areas now taken place
• ACC Whyman presented material provided by Peppertree on the Policing Pledge Campaign, which put forward two alternative campaigns. SCT preference was No 1. ACC Whyman to convey to Suzanne Hutchinson, Corporate Communications.
• Raised the issue of seconded officers and whether there was a Force single point of contact for them. It was agreed that ACC Whyman should check effective contact processes are in place for officers on secondment.

ACTION ACC Whyman

180. Force Performance

ACC Holt outlined that the position had not changed since his comprehensive update at QRD on 22 June 2009 and therefore did not provide an update on this occasion.

Decision Papers

181. Adwick Police Station *Restricted*

This paper was taken in closed session.

182. Regional Insurance Consortium Project

DF Hiller said this report provided information about regional discussions relating to consortium purchasing of insurance and related services. He asked that the information and actions contained in the report be noted and supported. A paper to be taken to Business Support Committee on 17 July 2009.

Paper supported.

183. Corporacy of SYP Pedal Cycle Uniform and Bikes

ACC Whyman explained the purpose of this report was for SCT to agree a corporate uniform for police pedal cyclists; a minimum specification and a minimum maintenance schedule for all police pedal cycles

The paper put forward the following recommendations:-

1. Adopt the uniform specifications in Appendix 1 for all South Yorkshire Police pedal cycle patrol officers (PCs and PCSOs).
2. Supply Chain Management to source and provide all uniform items to SYP pedal cycle staff.
3. Existing officer's pedal cycle uniform to be replaced item by item as it deteriorates.
4. Adopt the pedal bike specifications in Appendix 2 for all South Yorkshire Police pedal cycles for all further bike purchases.
5. Supply Chain Management to source and provide pedal cycles.
6. Police pedal cycles to be fully serviced annually with a 6-month interim service. SCM to consider contractual arrangements.
7. Daily use of individual pedal bikes to be recorded either electronically or by taking into use the printed log books produced by Printing Services.

Paper agreed.

184. Community Mapping

ACC Holt outlined that this paper presented to SCT a case for developing a Community Mapping System for use by SYP.

The paper recommended that Senior Command Team approve the development of an in-house Community Mapping System based upon the existing and future IMS technology (Information Management System).

Paper agreed.

185. WFM Review of Investigation - CMUs

ACC Whyman said the purpose of this paper was to seek formal approval by SCT of the findings and recommendations of the WFM Review of Crime Management Units and authorisation for HQ Personnel Services to work with Districts on a phased implementation towards the corporate CMU model, having regard to available funding.

Paper agreed. The Police Authority to be informed via the routine quarterly paper on WFM issues.

Discussion / Information Items

186. Budget Monitoring Report May 2009

Received and noted, however concern was expressed about large underspends at this early stage in the financial year.

187. Budget Holders Commentary May 2009

Received and noted.

188 Corporate Governance Survey

DF Hiller presented the survey and asked SCT if they wished the Force to participate. It was agreed that DF Hiller and DCC Dyson should discuss outside SCT.

Audit Reports

189. None

Papers to Review

190 Police Authority Business Support Committee - 17 July 2009

190.1 Information Systems Improvement Strategy (ISIS) Overview

Approved, subject to checking by DF Hiller

190.2 Inward Investment

Approved, subject to slight amendment

190.3 Sponsorship and Donations

Paper needs considerable amendment

190.4. Employment Monitoring Report

CC Hughes expressed reservations about the content and tone of this paper and asked that it be amended.

190.5 Learning and Development Plan

Paper deferred until SCT colleagues had opportunity to speak to ACC Whyman.

190.6 WFM Update

Approved

190.7 TSU Equipment Scheme *Restricted*

Approved, subject to slight amendment

190.8 Accommodation - MITS

To be withdrawn from Business Support agenda.

190.9 Annual Complaints Statistics

Approved

190.10 Efficiency and Productivity Gains 2008-2090

Approved

Standing Items

191. Notification to Police Authority

No issues

192 Notification to Force

No issues

193. Any Other Business

No items