Senior Command Team - 17 November 2008

Minutes of the Senior Command Team Meeting

Monday 17 November 2008

 

 

Present

CC Meredydd Hughes (Chair)

DCC Bob Dyson

DF Nigel Hiller

ACC Andy Holt

ACC Max Sahota

ACC Mark Whyman

385. Declaration(s) of Interest

CC Hughes declared an interest in Item 394 on the agenda.

Presentations

386. None

Standing Items

387. Minutes from SCT Meeting 3 November 2008 *Restricted*

The minutes were approved as a true and accurate record.

The action allocated to DCC Dyson at Item 377 Change Management Process was discussed and it was agreed that with effect from 1 December 2008, Community Safety Department will transfer to the Territorial Operations portfolio and that the post of Business Manager will continue.

 

388. Action Schedule

 

The action schedule was discussed and will be updated by the SCT Corporate Support Assistant.

  1. Portfolio Issues
    2.

    CC Hughes

     

       

    • PCSOs power to detain to be given – ACC Holt to ascertain if this was being considered by the Home Secretary

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    • Updated colleagues on discussions which had taken place at ACPO Cabinet on 5 November 2008

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    • The Police Authority has agreed to the Chief Constable’s request for an extension to his contract. This is however subject to agreement by the Home Secretary after consultation with the Senior Appointments Panel. This matter will be decided in the spring of 2009. SCT then discussed the priorities the Police Authority had identified for the Chief Constable.

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    DCC Dyson

     

    ACC Whyman

    • Diversity Learning and Development Board – take up on diversity training low – has agreed that all staff complete the e-line knowledge section in a phased way
    • Police Staff Medal – presented two designs – SCT agreed the design which depicted the number ‘22’, but with SYP taken off the bottom

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    • Watch Over Me – trying to establish meetings with the Childrens Service Directors in an attempt to get key stakeholders and partners to take more responsibility for the PREVENT agenda.

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    ACC Holt

     


    • Force leads – Minor amendments to be made to the list before being finalised and agreed by SCT.



    • Mobile data – result of bids now expected by the end of the week



    ACC Sahota


     


    • Regional OSS Chief Superintendents meetings to be established and a request received from North Yorkshire that the same meeting be established around the crime side.



    • Community Engagement – agreed with the Chair of the Police Authority that there will now be a joint strategy


    DFA Hiller

       

    • Gave an update on accommodation issues particularly in respect of Heeley and the Training School site at Ecclesfield.

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    • Explained that i

     

     

  • n order to develop the accommodation strategy for the first time the Force has reviewed IS data which indicates real use of police buildings, in terms of computer useage and telephone calls. He went onto to give a breakdown of this data which he had circulated to SCT by way of spreadsheets.

     

     

  • Training School - Gave an update on how work is progressing since the decision taken to go ahead on a modular basis

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    390. Force Performance

 

ACC Holt updated colleagues on recent Force performance

Decision Papers

391. Sheffield Superintendent Role

 

  • ACC Holt introduced this paper and outlined that the realignment of Sheffield Policing District occurred on 19th March 2008 and has been implemented in accordance with the project definition document presented and monitored by the Business Change Board. He said that whilst the structures have been effective in delivering improved performance across the city, a review of progress reveals resilience issues at Superintendent Rank which need addressing in order that the District’s performance under Citizen Focus, major events and Business Continuity is future proofed, therefore this paper had been put forward with the following recommendations for consideration by SCT:-

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  • The SCT authorise the establishment of an additional Superintendent post within the Sheffield District to manage the pan Sheffield central portfolios, focusing on Citizen Focus, Superintendent resilience issues (e.g. Authorities), Major Events Planning and Business Continuity.

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  • The post of Chief Inspector Operational Support (formerly FELU) is disestablished

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  • The post of an Inspector is replaced with a support staff Band D/E post

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    The paper was agreed.

    392. Proceeds of Crime

     

    ACC Holt introduced this paper the purpose of which was to inform the Senior Command Team of current performance and future developments in relation to Proceeds of Crime activity and to invite them to consider the recommendations outlined below:-

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  • That all confiscation work for the Force is in the future undertaken centrally by the Economic Crime Unit and that the Asset Recovery Unit is staffed to effectively undertake that work.

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  • That BCU Money Laundering Teams are established at the levels recommended by the Proceeds of Crime Working Group (rather than the NPIA).

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  • That the current processes for dealing with incentivisation monies is reviewed, and that an agreed system is put into place to effectively incentivise district activity.

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  • That the Force lobbies strongly at SCT level through the Local Criminal Justice Board and other available avenues to ensure that CPS and the Courts play their part effectively in the effective enforcement of confiscation under the Proceeds of Crime Act.

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    The paper was supported and a start date of 1 April proposed. However concern was expressed that it sits in isolation of other development bids. It was agreed that this should be taken to the Police Authority as part of the budget strategy, but as a separate category.

     

     

    393. Virtual Charging

    ACC Whyman said this paper was to update SCT on progress with regard to working with the Crown Prosecution Service (CPS) to adopt a new structure and process for Pre Charge Advice (PCA). He asked SCT note the update and provide a steer as to the next steps.

     

    It was agreed that SYP should move to this new system, but not within the timescale proposed by CPS i.e. start date of 1 December 2008. It was proposed that CPS be informed that when the system does ‘goes live’ this should be for three months in the first instance and if not satisfactory the Force would serve notice that we will no longer participate. In order to monitor performance, weekly reports should be requested.

    394. Budget Bids Summary 2009-10

    SCT discussed the budget bids and in light of current underspends determined which bids they were to consider which could not be met from existing resources. Further discussion to take place at the SCT meeting on 1 December 2008.

    SCT reviewed the Pestello Analysis for October, focussing on a overspend by the Security Industry Authority; mobile fingerprint scanners; a proposal by the Home Secretary for new data surveillance powers for the police and forthcoming publications from NPIA

    396. Overtime Questionnaire

    DF Hiller referred to a questionnaire which had been sent to all Forces from the Home Office in consultation with ACPO. The questionnaire was divided into three parts:-

     

    Overtime Budgets

    Authorisation of Overtime

    Causes of Overtime

    The questionnaire has been completed by the Force Management Accountant and returned to the Home Office.

    397. Budget Holders Commentary

    395. October Pestello Analysis

    Discussion / Information Items

     

    DF Hiller presented the Budget Holders Commentary report for October 2008 which was received and noted.

     

    398. Budget Monitoring Report

     

    DF Hiller presented the Budget Monitoring Report for October 2008 which was received and noted.

     

    Audit Reports

     

    399. 2007/08 draft Annual Audit Letter - SYP Police

     

    DF Hiller

    asked SCT to determine any changes they would wish the Audit Commission to make to this draft report. No changes suggested.

    400. Internal Audit Report - Seized Cash

    DF Hiller outlined that this report was a follow-up review of the audits undertaken at some Districts / Departments in 2007 to verify the progress made on improving systems and procedures throughout the Service. The procedures in place at Barnsley and Doncaster Districts were confirmed to be operating satisfactorily and signed off as complete. Recommendations have been made to improve the procedures for:

     

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      • Prompt banking of cash (Sheffield District)

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      • Formal recording of the reviews of high value safe contents (Sheffield and Rotherham Districts)

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      • Full completion of the proceeds of crime record (Specialist Crime Services Department).

    ACC Holt said written to all those who had received actions resulting from this report.

     

    Papers to Review

    401. Police Authority Protective Services Committee - 5 December 2008

    1.  
      1. Protecting Vulnerable People *Exempt*

    Approved.

    401.2 Update on Regional Working *Exempt*

    Approved.

    401.3 Protective Services Improvement Plan *Exempt*

     

     

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  • Gang Culture in Sheffield
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    Approved, subject to slight amendments.

    Needs amendments

    Standing Items

    402. Notification to the Police Authority

    No issues at this time.

     

     

    403. Notification to the Force

    No issues

    404. Any Other Business

    No items